Innovating Email Management with OCR Technology

In the realm of digital communication, managing and filtering email attachments efficiently can be a daunting task for businesses. Our project aimed to revolutionize this process using Optical Character Recognition (OCR) technology to recognize and filter email attachments based on configurable keywords, enhancing both productivity and security.

The challenge was not just in accurately recognizing text within a wide variety of document formats, but also in creating a user-friendly dashboard where users could easily set up and manage their filtering rules. This required a deep dive into OCR technologies and developing a robust backend capable of processing attachments in real-time.

Project Insights

Our journey began with the integration of advanced OCR libraries, ensuring our system could extract text with high accuracy. We then focused on developing a dashboard that allowed users to create, manage, and fine-tune their email attachment filtering configurations with ease.

The system works by scanning incoming email attachments. If the content matches the user-configured keywords or phrases, the email is automatically saved and forwarded to a designated email address for further action. This not only streamlines the process of managing important documents but also adds an extra layer of security by filtering out irrelevant or potentially harmful attachments.

Moreover, we implemented a feature that allows users to add their customers to the dashboard, ensuring that emails from these important contacts are prioritized and filtered according to the same configurations. This customization capability turned out to be one of the most appreciated features, as it allowed our clients to maintain a high level of organization and efficiency in their email communications.